COVID-19 Practices

Wyonegonic Covid-19 Practices For Summer 2021
As of April 1, 2021; Subject to change

Maine overnight summer camps, including our brother Camp Winona, that operated last summer were successful by following guidelines and establishing policy that minimized risk to their camp communities. Wyonegonic is in close contact with camps in Maine and the American Camp Association and will continue to collaborate with professionals in our industry to set the stage for summer 2021.  

We have been planning through the fall and winter using protocols that worked well in 2020.  Just recently, the State issued guidance for overnight summer camps has been updated for summer 2021 expectations. Preparation for 2021 is a fluid process and we expect further updates as spring progresses towards summer. 

Our COVID-19 multi-layered prevention and mitigation strategy is a flexible plan that will be adjusted as necessary in the months and weeks prior to camp, depending on regulations and pandemic conditions.

Overall Mitigation Of Risk:  Multiple layers of protection

  • A de-densified smaller overall camp population
  • Pre-arrival behavior modification
  • Testing strategies
  • Reduced “visitor” opportunities and camp community interactions with the public
  • Social distancing and facial coverings
  • Phased approach to cohort expansion
  • Program modification 
  • Modifications to food service
  • Sanitation
  • Staff time off policy
  • Isolation and quarantine plan
  • Immunization 
  • Public Health Consultants and Pediatricians for planning and strategy

Pre-arrival: 

  • A COVID-19 Health History Addendum will be required and available for completion in June
  • Documentation Journal on low risk pre-camp behaviors submitted upon arrival
  • 10 day pre arrival daily health screening temperature and symptom tracking self assessment
  • Camper and staff pre-arrival behavior modification – (10 days) 
  • Pre-arrival RT-PCR COVID-19 testing 3 to 5 days before arrival at camp (individual/family responsibility). Please let us know if you would like assistance in securing an at home test. 
  • International travel: Please note that present requirements of air passengers entering the United States specify a negative test within 3 days of departure. 

Upon arrival at camp. Please be prepared for a review and discussion of the ten day daily health monitoring and precamp behaviors, including travel to camp detail. 

Opening Day Arrival Drop Off And Departure Day Pick Up At Camp: Arrival and departure day will be a pick up and drop off only. There will be no visiting with staff and seeing the cabins and activity areas in camp. 

Arrival Day Testing: Wyonegonic may administer a rapid antigen test for all campers and staff upon arrival

Parent Visitation: Expect that there will be no parent visitation with campers this summer. This policy will be finalized along with other visits to camp protocols later in the spring.

Other NPI’s (Non Pharmaceutical Interventions)

  • Social Distancing – will be practiced as appropriate especially when there is crossover of cohort groups.
  • Facial Coverings used as appropriate when mixing across any Cohorts when physical distancing cannot be maintained
  • Facial Coverings required indoors with the exception of your cabin/living space 
  • Facial Coverings not permitted while sleeping, eating, showering or during waterfront activities
  • All Campers should bring a personal supply of their own personal multi layered properly fitting washable masks. Camp will provide plenty of disposable masks that will be available in areas throughout camp.

CohortingThe overall goal of a healthy camp includes a phased approach of cohort group expansion as the summer progresses.  It is important for campers and staff to have the opportunity to develop strong relationships and be able to have interactions without masks when appropriate.

Wyonegonic Cohort Terms:

Cabin Groups facial coverings not necessary inside the cabin 

    • Based on sleeping in the same building/space
    • Assigned shower times
    • Campers and Staff will not go into other cabin groups living space

Families – more than one cabin group (IE: an Intermediate Duplex of 2 cabins, or 2-3 Senior cabins).

    • Eat together
    • Initially Program together
    • Phased into expanded Neighborhood Pods

Neighborhood Pods – Families are phased into expanded Pods as we potentially complete negative test results and have confidence in the overall health of the camp community. 

    • For example: Grade 8 in Senior – approx 30 campers 
    • Examples: for daily program and activity choice and evening programs
    • Phased into Units 

Units  (Junior, Inty, Senior, CIT)

    • Unit Cohorts remain intact with restricted interaction between other Units

All Camp 

    • All camp gatherings will be intentionally scheduled later in a session only if  healthy camp benchmarks have been reached
    • Any all camp gatherings will be outdoors, using physical distancing between cohorts and facial coverings
  • Resident Staff – belong to a Cabin, Family, a Pod and a Unit
  • Some Administrative and Support Staff will not be assigned to a Family, Pod, Unit and may have interaction across units with social distancing and facial coverings practices in place
  • Commuting Staff – restrictions on interactions with resident camp population
  • Proper cohorting allows for identifiable contact tracing in the scenario of a positive case

Program:

  • Outdoor program space utilized as much as possible
  • Expanded outdoor space for Creative Arts, Pottery, Theatre, Dance that are typically indoors
  • Campers and Staff sanitize both in and out of all activities 
  • Initial program will be within Families and phase into Neighborhood Pods and Units
  • Initial phases of camp with reduced activity choice
  • Reduced out of camp “public” program offerings
  • Reduced inter and intra camp mixing
  • Facial coverings required when indoors in common buildings
  • Facial coverings required for Activity Instructors and campers when Instructor is outside their own Cohort and distancing cannot be maintained.
  • Masks not permitted while swimming or during any boating activities. Therefore we will swim in cohort groups and practice distancing for those from other cohorts.
  • Modified Trip program (We will offer day and overnight hiking and canoeing trip opportunities out of camp at each appropriate phased cohort level depending on the health of the camp.)
  • Capacity limits on indoor spaces as determined by the State
  • Special events and all camp gatherings will be initially restricted and then utilize outdoor space, distancing and facial coverings.

Food Service:

  • Dining Hall – adjusted sanitation practices
  • Staff served meals – single server rather than self serving 
  • De-densified meal time shifts by Unit
  • Outside eating spaces used as much as possible
  • Unit Staff assistance with meal procedures, serving, clearing and cleaning

Sanitation And Cleaning Plan:

  • Excellent individual hand/respiratory hygiene
  • Enhanced sanitation practices
  • Drinking water distribution
  • Common indoor building space including bathrooms and showers: assignments and use
  • Unit Staff involvement for cleaning and sanitation in common Unit areas and Activity areas

Staff Time Off:

  • “Local Pandemic Conditions” will dictate time off outside of camp
  • Additional “Staff Only” outdoor spaces on property will be designated for free time
  • Restrictions on time off locations both in camp and out of camp
  • Potential phased approach to time off location expansion throughout the session/summer
  • Restrictions on visits with friends and family that are not a part of the camp community
  • System will be in place for assistance with errands, snacks, food delivery. For example designated errand runners, utilizing curbside pickup orders etc…Details TBD
  • Vaccination of Staff may have an impact on restrictions

Health Center Services:

  • Public Health Consultants and Pediatricians for planning and strategy
  • Day to day clinic procedures separated from COVID-19 mitigation procedures
  • Medication dispensing
  • Ongoing health and temperature checks
  • COVID-19 mitigation
    • Regular Health Screening: Wyonegonic Health Center Staff will perform regular health screenings of all campers and staff to include temperature check and monitoring of symptoms.
    • At Camp COVID-19 Symptomatic Testing: Any symptomatic camper will be tested for the SARS-CoV-2 virus. Cabin and cohort groups or any close contacts of a confirmed positive case may be tested.  Tests would be performed and covered through third party insurance if available or covered at Wyonegonic’s expense.
    • At Camp COVID-19 Asymptomatic Testing: Wyonegonic may choose to test any or all asymptomatic members or the camp community at any time after arrival at camp. Tests would be performed and covered through third party insurance if available or covered at Wyonegonic’s expense.
    • Isolation plan for any positive cases
    • Quarantine plan for asymptomatic close contacts of any positive cases (ie Cabin Group)
    • Expectations of parents in case of a confirmed positive case.
    • Immunization of Staff persons is strongly encouraged but not required
    • Immunization of Campers if eligible is strongly encouraged but not required
    • Documentation of immunized person(s) within the camp community 
    • Even with immunization of some campers and staff, Wyonegonic will not have community immunity to COVID-19 and thus will maintain additional multiple layers of mitigation.

Health and safety are the top priorities at Wyonegonic. As the spring progresses, any information regarding operational guidance from the CDC and State of Maine authorities will be updated as appropriate. Wyonegonic reserves the right to make changes to the camp program, sessions and dates as necessary, based on CDC or Maine State guidelines.